IT Equipment Return Checklist
A systematic guide to ensure the smooth and secure return of IT equipment from departing employees, minimizing potential data and asset risks.
- Notification - Ensure HR or the relevant department notifies the IT team about the employee's departure date in advance.
- Inventory Check - Cross-reference the departing employee's name with the IT inventory to identify all equipment assigned to them.
- Return Date - Set a clear deadline, preferably before the employee's last working day, for the return of all IT equipment.
- Data Backup - Advise the employee to back up any personal or important data from company devices, as devices will be wiped.
- Equipment Collection - Organize a location (e.g., IT department, employee's desk) where the employee will return the equipment.
- Physical Inspection - Check each returned item for damages or wear and tear. Document any issues.
- Data Wipe & Reset - Perform a full data wipe and factory reset on devices to ensure no company or personal data remains.
- Software & License Reclamation - Reclaim software licenses and any cloud-based application access tied to the departing employee.
- Update Inventory - Mark the equipment as returned in the IT inventory system and update its status.
- Access Revocation - Ensure all access to company networks, emails, and other systems is revoked.
- Feedback Session - Conduct a session with the departing employee for feedback on IT equipment and processes.
- Documentation - Prepare and have the departing employee sign a return acknowledgment form listing all returned items.
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